There is no greater concern in managing corporate email than that ton of spam (not the spam you see in the picture ?).
You must be used to it: miraculous promises (“lose 10 pounds in a week”), false invoices, among other inconvenient messages. In the daily life of a company, spam is an even greater danger, since it opens doors for hackers and compromises the productivity and functioning of systems.
Ending spam in the digital medium sounds like a utopia – unfortunately there is no antidote yet – but know that yes, it is possible to prevent them from reaching your company email. Following this article, you will understand what must be done to keep your inbox away from this pest.
What is spam?
Spam is a type of electronic message sent without the recipient’s permission.
This practice can serve two purposes: the first is commercial, from companies that buy email lists and shoot in mass to reach the largest possible number of people.
The second, and the most dangerous, is the sending of messages with malicious links, which open doors for scams, malware, intruders and other digital threats that can cause the hijacking of data.
To give you an idea, digital fraud in e-commerce caused losses for more than 70% of Brazilian companies in 2018, according to a survey by Serasa.
How to prevent the arrival of spam?
First of all, it is necessary for your IT team to engage in creating a policy for using corporate email, preventing employees from putting the business at risk.
Next, learn about the main anti-spam practices.
Spammers typically use zombie networks, as computers with malicious software are conventionally called, to infect other machines with viral messages.
To prevent your company’s e-mail from being the next victim, it is pertinent to invest in server management solutions. The use of firewalls, for example, can be very effective in protecting against unauthorized access based on well-defined security standards.
Correct administration of e-mails
In addition to automated monitoring, the company must ensure other precautions to protect itself from spam. One of the main ones is to choose a secure email provider, which also combats unwanted messages.
As mentioned above, it is also essential to establish internal rules for the use of corporate e-mails, preventing employees from using the platform for purposes other than professional communication. Thus, it is possible to protect the internal environment more efficiently.
Most email providers offer the spamming field. It is essential to make this classification, both to optimize activities within the company and to prevent others from being victims of such messages.
So, we could understand that all care is little, right? Making sure to prevent or at least minimize the arrival of spam in corporate e-mails is to protect the information of your company, which in the current market scenario confers an important competitive differential within your area of operation.